Track Every Job With Clarity
Coordinate jobs with your crew and clients in real time. Reduce conflicts and stay on track every day.
Built for contractors, not office workers
The Ultimate Service Business
App For Automation
All of your work connected. Workflow is the office that runs your contracting business while you're on the jobsite. Schedule crews, track job costs, and get paid faster — without the whiteboard and the 11pm paperwork.
14-day free trial · No credit card · Cancel anytime
Over 2,400+ service businesses growing with Workflow
BrightLine PaintingSummit Roofing Co.Cardinal ElectricBlueOak RemodelingHarbor PlumbingTrueNorth HVACIronPeak ConcreteEverline Landscaping
Features
Every Job Deserves a System.
Discover why Workflow is the best management app for service businesses
Built to simplify your day, keep your team connected, and help your business grow with confidence.
Organize Money Your Way
Create professional estimates and invoices in seconds and get paid faster.
Monitor Crew Productivity
Keep your entire crew and office aligned with shared updates and activity in one place.
Vendor Sync
Seamlessly manage approvals, billing, and communication with subcontractors.
Payment Reminders
Automated reminders keep your cash flow healthy and reduce late payments.
Expense Tracking
Capture and categorize receipts on the go and reconcile expenses automatically.
Financial Reports
Generate tax-ready reports and gain real-time visibility over your business.
Workflow Automations
Automate repetitive tasks and approvals so your team can focus on what matters.
Scheduling
Track jobs and deadlines with ease
Every job, crew, and deadline lives on one live calendar. Drag a job to a new day and every crew phone updates before you put yours back in your pocket.
Learn moreCash flow
Watch the money in real time
See what's collected, what's owed, and who's running late — the moment it happens. No more guessing at the bank balance from the cab of the truck.
Learn moreHow It Works
Get Started in 4 Quick Easy Steps
Follow our simple, step-by-step guide to quickly transform your business workflow and start your new management journey.
01
Create Your Account
Sign up in seconds to unlock streamlined workflow management. Quick, easy, and completely free.
02
Setup Your Workflow
Configure scheduling, invoicing, expenses, and vendor connections with our guided setup wizard.
03
Schedule Work
Build your calendar, add services, connect crews and vendors — all in one place.
04
Start Managing
Generate estimates and invoices automatically, track income and expenses in real time.
Integrations
Your whole back office, connected
Workflow talks to the tools you already use — accounting, payments, calendars, and messaging.
QQuickBooksSStripeGGoogle CalendarMGmailXXeroZZapierTTwilioPPlaidDDocuSignSSlack
Pricing
Simple pricing that grows with your crew
Every plan starts with a 14-day free trial. No credit card, no setup fees, cancel anytime.
Save 2 months on annual billing
Solo
For owner-operators doing it all.
$29/month
- 1 user
- Smart scheduling
- Estimates & invoicing
- Expense capture
- Email support
Crew
For crews ready to drop the whiteboard.
$79/month
- Up to 10 users
- Everything in Solo
- Payment reminders
- Vendor sync
- Workflow automations
- Priority support
Company
For multi-crew operations.
$149/month
- Up to 25 users
- Everything in Crew
- Financial reports
- Payroll-ready exports
- Role-based permissions
- Onboarding session
Enterprise
For franchises & multi-location.
Custom
- Unlimited users
- Multi-company dashboard
- Dedicated success manager
- API access
- SSO
Reviews
Contractors run on Workflow
"I ran my whole company off a whiteboard and a shoebox of receipts. Now estimates go out the same day I walk the job, and I'm home by six."
MTMarcus Trevino
Trevino & Sons Painting · 12-person crew
Trevino & Sons Painting · 12-person crew
"The payment reminders alone cut my late invoices in half. I finally stopped being the bank for my own clients."
DRDana Rourke
Rourke Heating & Air · Est. 2011
Rourke Heating & Air · Est. 2011
"My crews open their phones at 6am and know exactly where to be. The 5am call-around is gone, and so is the drama."
LMLuis Maldonado
Maldonado Remodeling · 3 crews
Maldonado Remodeling · 3 crews
Frequently asked questions
Do I need a credit card to start the trial?
No. Start free for 14 days with full access to every feature in the Crew plan. Add billing only if you decide to stay.
Will my crew actually use it?
That's the point. Crews see a dead-simple day view on their phones: where to be, what the job needs, and who to call. If they can use a group text, they can use Workflow.
Can I bring my data from QuickBooks or spreadsheets?
Yes. Import clients, jobs, and open invoices from CSV or sync directly with QuickBooks during the guided setup — most owners are moved in under an hour.
Does it work from the jobsite?
Workflow runs on any phone, tablet, or laptop. Schedules, photos, and receipts sync in real time, so the office and the field are always looking at the same job.
What happens when the trial ends?
Pick a plan and keep going, or walk away — your data export is one click, no lock-in, no cancellation calls.
Is my business data secure?
Bank-level encryption in transit and at rest, daily backups, and role-based permissions so each employee sees only what they should.
Grow Your Crew.
Grow Your Business.
Join 2,400+ contractors who dropped the whiteboard and got their evenings back. Set up in an afternoon — keep it for good.
See it with your own jobs on the screen
Book a free 20-minute walkthrough. Bring a real week of scheduling chaos — we'll show you how Workflow handles it.